Bronte Health and Rehab Center     

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Board of Director's Meeting Agenda & Minutes - As Approved

Meeting agenda & minutes will be posted here after being approved.  Approval occurs at the Board Meeting the month after the minutes are taken.  For example, minutes for July will not be posted until after the August Board Meeting.


East Coke County Hospital District

Regular Meeting

May 15, 2017

4:30 p.m.

The East Coke County Hospital District Board of Directors met for a regular meeting on Monday, May 15, 2017, at 4:30 p.m. in the business office of the Bronte Health and Rehab Center, 900 South State Street, Bronte, Texas. President Howard Baker presided over the meeting. Other board members present were Everett Bedford and Lanette Fletcher. Interim Administrator Ken Petty and Business Office Manager Fran Sonnenberg were also present. Gina McCutchen and Jerita Taylor were absent.

The meeting was called to order at 4:33 p.m. by President Baker.

A quorum was established.

Prayer was led by Everett Bedford.

Public Comment: No public comments.

Oath of Office to Elected Board Members and Election of Officers: These agenda items were tabled until Gina McCutchen and Jerita Taylor are present.

Gina McCutchen arrived at the meeting.

Review/Approve Minutes: Minutes of the April 17, 2017 meeting were reviewed. Lanette Fletcher moved that the minutes be approved as presented. Everett Bedford seconded the motion. Motion carried unanimously.

Computer Services Agreement: Proposed agreement from Tel Pro Communications was reviewed by the board. Lanette Fletcher moved that the contract be approved. Everett Bedford seconded the motion. Motion carried unanimously. A copy is attached.

Director of Nurses’ Report: The board members were extremely pleased that the facility is fully staffed now. They had no other comments or questions concerning the report as printed in the packets. A copy is attached.

Administrator’s Report: Mr. Petty reported the facility census has remained steady. We currently have 37 residents. Staffing is still a continuous issue for C.N.A.’s – mainly showing up to work is the problem.

We have experienced issues with the back doors from the main building to the laundry area. Still working on this problem!

We are looking at purchasing new dining room chairs with sturdy arms.

Chief Financial Officer’s Report: President Baker distributed updated balance sheet as of April 30, Statement of Operations, Cash Flow Statement, Delinquent Account Worksheet, and Interim Aged Analysis Summary since Chief Financial Officer Johnny Mathis was not at the meeting. The board tabled the CFO’s report until meeting set for Monday, May 22nd at 5:00 p.m.

Budget Workshop for 2016-2017 Fiscal Year: This agenda item was also tabled until the May 22nd meeting. Mr. Petty will confer with the department heads concerning their budget needs prior to this meeting.

Review Statements: The board reviewed the bank statements, petty cash reconciliation, and the credit card statement.

Accounts Payable: The board reviewed all bills that have been paid.

Adjourn: Gina McCutchen moved that the regular meeting be adjourned. Everett Bedford seconded the motion. Motion carried unanimously. The meeting adjourned at 5:08 p.m.

Executive Session: The board moved into executive session at 5:27 p.m. The board returned to the regular meeting at executive session end at 5:52 p.m.

Vote on Executive Session Items: Everett Bedford moved that the board hire Ken Petty as administrator per executive session. His salary will be as set in executive session. Gina McCutchen seconded the motion. Motion carried unanimously.

Adjourn: Everett Bedford moved that the meeting be adjourned. Gina McCutchen seconded the motion. Motion carried unanimously. The meeting was adjourned at 5:56 p.m.


President – Howard Baker 

Secretary – Lanette Fletcher




East Coke County Hospital District

Regular Meeting

April 17, 2017

6:00 p.m.

The East Coke County Hospital District Board of Directors met for a regular meeting on Monday, April 17, 2017, at 6:00 p.m. in the business office of the Bronte Health and Rehab Center, 900 South State Street, Bronte, Texas. President Howard Baker presided over the meeting. Other board members present were Everett Bedford, Lanette Fletcher, Gina McCutchen, and Jerita Taylor. Interim Administrator Ken Petty, Chief Financial Officer Johnny Mathis and Business Office Manager Fran Sonnenberg were also present.

The meeting was called to order at 6:00 p.m. by President Baker.

A quorum was established.

Prayer was led by Johnny Mathis.

Public Comment: No public comments.

Review/Approve Minutes: Minutes of the March 20, 2017 and April 10, 2017 meetings were reviewed. Everett Bedford moved that the minutes be approved as presented. Lanette Fletcher seconded the motion. Motion carried unanimously.

Tax Deeds for Local Trust Property: Lanette Fletcher moved that these deeds be approved. Gina McCutchen seconded the motion. Motion carried unanimously. Copies are attached.

Computer Services Agreement: Action on this agenda was tabled until a proposal is received.

Director of Nurses’ Report: The board members were extremely pleased that the facility is fully staffed now. They had no other comments or questions concerning the report as printed in the packets. A copy is attached.

Administrator’s Report: Mr. Petty reported that our Part A Medicare skilled numbers were higher in March and April than they were in January and February. This makes a huge difference financially with the census. He also reported that we held our staff quarterly Quality Assurance meeting with Dr. John Hunt, our medical director, last week. The meeting went well.

The alarmed doors are all working good right now. We have had some problems with the patio gates when the wind blows.

Chief Financial Officer’s Report: Mr. Mathis distributed updated balance sheet as of March 31st, Statement of Operations, Cash Flow Statement, Delinquent Account Worksheet, and Interim Aged Analysis Summary.

Review Statements: The board reviewed the bank statements, petty cash reconciliation, and the credit card statement.

Accounts Payable: The board reviewed all bills that have been paid.

Adjourn: Gina McCutchen moved that the regular meeting be adjourned. Lanette Fletcher seconded the motion. Motion carried unanimously. The meeting adjourned at 6:39 p.m.

Executive Session: The board moved into executive session at 7:03 p.m. The board returned to the regular meeting at executive session end at 7:13 p.m.

Vote on Executive Session Items: Gina McCutchen moved that the board act on the item agreed upon in the executive session. Jerita Taylor seconded the motion. Motion carried unanimously.

Adjourn: Everett Bedford moved that the meeting be adjourned. Gina McCutchen seconded the motion. Motion carried unanimously. The meeting was adjourned at 7:14 p.m.


President – Howard Baker 

Secretary – Lanette Fletcher



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EAST COKE COUNTY HOSPITAL DISTRICT

AGENDA

SPECIAL MEETING

May 22, 2017 – 5:00 p.m.

The Board of Directors of the East Coke County Hospital District will meet for a special meeting on Monday, May 22, 2017, at 5:00 p.m. in the business office of the Bronte Health and Rehab Center, 900 South State Street, Bronte, Texas.

The Public is invited

Call to Order

Establish Quorum

Prayer

Public Comment

Oath of Office to Elected Board Members

Election of Officers

Review/Approve Minutes of May 15, 2017 Meeting

Consider/Take Action Concerning Quality Improvement Payment Program Participation

Consider/Take Action Concerning Internet Provider Change

Consider/Take Action on Tax Deeds for Local Trust Properties

Budget Workshop for 2016-2017 Fiscal Year

Chief Financial Officer’s Report

Executive Session (Personnel Issues)

Vote on Any Executive Session Items

Adjourn

If during the course of the meeting, discussion of any item on the Agenda should be held in closed meeting, the Board will conduct a closed meeting in accordance with The Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E or Texas Government Code section 418.183 (f). Before any closed meeting is convened, the presiding office will publically identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. This notice was posted in compliance with the Texas Open Meetings Act.


Howard Baker, President Date